// Automation ROI calculator

What is manual work
costing you?

Most people guess wrong on this. Move the sliders to match your business and see what you're actually paying for the work to happen by hand. Most UK SMBs hit at least one of five signs your business has outgrown manual workflows before they ever load this calculator.

// Your business

Configure your inputs

3 people

EMPLOYEES WHO DO REPETITIVE ADMIN WORK

3 hrs/wk

TOTAL ACROSS ALL REPETITIVE WORKFLOWS

Average fully-loaded rate
£26,000 / yr

FULLY-LOADED ANNUAL COST PER EMPLOYEE

2 workflows

EACH WORKFLOW IS A DISTINCT REPETITIVE PROCESS

1 hrs/wk

FIXING MISTAKES CAUSED BY MANUAL HANDLING

ASSUMES 48 WORKING WEEKS/YEAR · 40 HRS/WEEK · 85% AUTOMATION EFFICIENCY · ANNUAL ÷ 1,920 = HOURLY · FOUNDATION £2,950

// Next step

Book the free Audit. We'll map your workflows and confirm these numbers.

Book free Audit →
// First-year ROI
307%

Return on a £2,950 Foundation engagement in year one, net of the engagement cost.

Hours freed / yr
857 hrs
from 1.0k hrs of manual work
Annual cost saving
£11,995
at £26,000/yr salary
Per employee saving
£3,998
per year, per person
Payback
3 mo
on £2,950 Foundation
// Breakdown
Manual process hours/yr864 hrs
Error & rework hours/yr144 hrs
Total hours lost/yr1.0k hrs
Hours recovered (85%)857 hrs
Gross annual saving£11,995
Engagement cost–£2,950
Net year-one saving£9,045
// Assumptions

How we calculate this.

Why 85% efficiency?
No automation is perfect. We model 85% time recovery to account for edge cases, exceptions, and the occasional manual override. Real-world results often exceed this.
Why 48 working weeks?
UK statutory minimum is 28 days annual leave. We use 48 weeks to give a conservative estimate that accounts for bank holidays and typical absence.
How does annual salary convert to hourly?
We divide the annual figure by 1,920 (48 weeks × 40 hours). The conversion is used in both directions when you switch input modes, so results stay consistent.
What counts as a workflow?
A workflow is any distinct repeating process: chasing invoices, generating reports, updating spreadsheets from emails, reconciling records. If someone does it the same way every time, it can be automated.
What is the Foundation engagement?
The £2,950 Foundation engagement covers a full workflow audit, up to five automations built and deployed, documentation, and a 60-day support window. Fixed price.